Payroll Expenses
When you mark salaries as Paid and choose to record the amount as an expense, BusinessHRM creates a company expense for that payroll run. The Payroll Expenses page lists those salary-related expenses so you can see what payroll has cost.
Note: This page is read-only in normal use. The records here are created automatically from the Generate Payroll flow — you don't add them by hand here.
How records get here
During Step 6 – Mark as Paid of a payroll run, if you set Add Amount to Expenses to Yes, the system creates one expense record for that run:
- Its title is auto-generated (for example "Salary for the month of June 2026"), or whatever title you typed.
- Its amount is the total of the slips you paid.
- It uses the category, payment date and (for Bank Transfer) the bank account you chose.
- It is marked approved and linked back to the payslips.
That linked expense is what appears on this page.
The Payroll Expenses list
| Column | What it shows |
|---|---|
| Item Name | The expense title. Click it to open the expense details. Recurring expenses carry a "Recurring" badge. |
| Price | The total amount. |
| Employees | The employee the expense relates to. |
| Purchase From | The source/period text. |
| Expense Create Date | The purchase/payment date. |
| Status | A colored indicator — Pending (yellow), Approved (green) or Rejected (red). Payroll-created expenses are approved. |
| Action | A View option (the eye icon) to open the full record. |
Filtering and viewing
- Use the Duration date-range picker to limit the list to a period.
- Use the search box to find an expense by name.
- Click an item name or the View action to open the expense, where you can see the linked payroll details (including the salary slips that make up the total).
Tip: Because each payroll run can create a single combined expense, this page is a quick way to reconcile what you actually paid out in salaries against your finance records.
Related
- The expense is created during Generating Payroll → Mark as Paid.
- Company-wide expenses (not just payroll) live in the Finance section.