Leave Report
The Leave Report summarizes how much leave each employee has taken and how much is pending approval. A linked Leave Quota Report shows each employee's leave allowance and how much remains.
Where to find it›Leave Report
You can switch to the Leave Quota Report using the small pie-chart icon in the page action bar.
Permission required: Your role must have View Leave Report enabled.
1. Leave Report (main view)
How to use it
- Open Reports → Leave Report. It defaults to the current month through today.
- Set the Duration (labelled Date Range).
- Optionally choose an Employee, or leave it on All.
- Click Clear Filters to reset.
Filters
| Filter | What it does |
|---|---|
| Duration | The date range for the leave counts. |
| Employee | A single employee, or All. |
Columns
| Column | Meaning |
|---|---|
| Employee | The team member. |
| Approved | Number of approved leaves (a half-day counts as 0.5). |
| Pending | Number of leaves awaiting approval (half-day counts as 0.5). |
| Action | View opens a detailed breakdown for that employee. |
Viewing leave details
Click View on any row to open a detail window for that employee. It shows:
- One card per leave type with the count taken.
- Two tabs: Approved and Pending.
- A table with Leave Type, Date, Paid (a Paid/Unpaid badge, plus an Over Utilized note where relevant), and Reason. Half-day leaves are badged.
Export
Click Export Excel on the main table to download the summary as an .xlsx file.
2. Leave Quota Report
This sub-report shows each employee's total leave allowance and how many leaves remain.
How to use it
- From the Leave Report, click the pie-chart icon to open the Leave Quota Report.
- Choose an Employee (or All), the Year, and (when shown) the Month.
- Click View on a row to see that employee's quota detail.
Filters
| Filter | What it does |
|---|---|
| Employee | A single employee, or All. |
| Year | The year to report on (current year and the previous four). |
| Month | Narrows the quota to a specific month (when shown). |
Columns
| Column | Meaning |
|---|---|
| Employee | The team member. |
| No. of Leaves | The total leave quota allowed. |
| Remaining Leaves | How many leaves are still available. |
| Action | View opens the employee's leave-quota detail. |
Export
Click Export Excel to download the leave-quota data.
Tips
- Half-days are counted as 0.5 in both the Approved and Pending columns, so totals may show decimals.
- Use the Leave Quota Report before approving new requests to confirm an employee still has allowance remaining.