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Managing Columns (Statuses)

Each task board is made up of columns, and a column is a task status. You can add, rename, recolour, reposition, and delete columns to match the way your team works.

Where to find itOpen a board from Work›Tasks (or pick a board in Task Boards). Column controls are on the board itself.

Default columns

A new board starts with three columns: To Do, In Progress, and Done. (Boards created from a template start with that template's columns instead.) The system also recognises special statuses such as Completed, Incomplete, and Waiting Approval.

How to add a column

  1. Open the board.
  2. Click Add Column.
  3. Enter a Column Name.
  4. Choose a Position (before or after an existing column).
  5. Choose a Label Color.
  6. Click Save.
Field What it does Required
Column Name The status name shown on the column header. Yes
Position Where the column sits — "Before" or "After" an existing column. Yes
Label Color The column's colour (shown as a dot and on cards). Yes

A column name must be unique on its board. If you try to reuse a name, you are asked to update the existing status instead.

How to edit a column

  1. Open the column header menu (the "⋯" control).
  2. Choose Edit.
  3. Change the Column Name, Position, or Label Color.
  4. Click Save.

Editing the name of a normal column updates its underlying identifier, but the special statuses (Completed, Incomplete, Waiting Approval) keep their identifiers even if you rename them.

How to reposition a column

There is no drag-to-reorder for columns. Instead, set the Position (Before / After another column) in the Add or Edit column dialog.

How to change a column's colour

Use the Label Color picker in the Add or Edit column dialog. The colour appears as a dot next to the column name and on the board's cards.

How to delete a column

  1. Open the column header menu (the "⋯" control).
  2. Choose Delete and confirm.

When you delete a column, its tasks are moved to the lowest-priority remaining column on the board, and the other columns shift to close the gap.

Some columns cannot be deleted: the Completed, Incomplete, and Waiting Approval statuses, and the column set as the company default status.

Collapsing columns (per user)

Click the collapse control on a column header to minimise it. This only affects your own view.

The "Completed" column

The column with the Completed status drives completion behaviour: when a task is moved into it, the task is marked done and its completion date is recorded. This is why the Completed status is protected from deletion.

Permissions

  • Adding, editing, repositioning, and deleting columns requires full board management permission (admin-level).
  • Any user can collapse columns in their own view.

Tips

  • Keep column names short — long names are truncated on the header.
  • Put your "done" column last and make sure your workflow ends at the Completed status so completion tracking works.
  • Use distinct colours so the board is easy to scan at a glance.