My Data & Privacy (employees)
Employees can download the personal data the company keeps about them and ask for it to be anonymised or erased. This extends the company's GDPR settings; it also covers similar rights under UK GDPR, CCPA/CPRA, Australia's Privacy Act and other privacy laws.
Download my data
Click Download my data. You get a ZIP of JSON files: profile, employment details, emergency contacts, bank accounts, documents list, leave, attendance, salary, payslips, loans and more. Passwords, security tokens and stored-file keys are never included. Each download is recorded in the HR audit log.
Ask for anonymisation or erasure
| Request | What happens when approved |
|---|---|
| Anonymise | Name, e-mail, phone, photo, address, birthday and emergency contacts are removed; bank and ID numbers are masked; your login is disabled. |
| Erase | Everything above, plus HR documents, passport/visa records and bank accounts are deleted. |
Payroll, attendance and leave history is always kept (tax, labour and pension law require it) — but without your name.
- Choose the request type, add a reason if you like, tick the confirmation and click Send request.
- People who manage privacy (Manage GDPR Setting = All) are notified.
- You can cancel while it is pending.
For admins: deciding a request
Open Settings → GDPR Settings → Removal requests. Employee requests show Employee · Anonymise / Erase in the Requested by column with a Download their data link. Approve runs the anonymisation immediately and cannot be undone; Reject leaves everything as it is. An admin account cannot be anonymised, and you cannot approve your own request. Every decision is recorded in Reports → Audit log.
API: /api/v1/privacy-request (create, cancel, decide, my-data).