Everything View
Tasks → Everything shows every task you are allowed to see, across all projects and boards, in one list. Use it to plan across projects, find tasks quickly, and edit many tasks at once.
The folder tree (left side)
The left-hand tree shows:
- Folders, each with its projects inside. Click a folder to see all tasks of its projects, or a project to see just that project.
- Other projects: projects that are not in a folder.
- Boards.
On small screens, open the tree with the folder button at the top.
Create a folder
A folder is a group of projects (older screens call it a project category).
- Go to Settings → Project Settings → Folders and click Add Folder, or click Add next to the Folder field on the project form.
- Open a project, click Edit, and pick the folder in the Folder field.
- Save. The folder now appears in the tree with that project inside.
A folder only appears in the tree once at least one project is in it. See Project folders, sub-categories, and labels.
List and Timeline
- List shows tasks as rows.
- Timeline shows tasks as bars from their start date to their due date.
Filter, group, and sort
- Search tasks finds tasks by name.
- Quick filters: All tasks, Assigned to me, Only tasks I watch, and Show finished.
- Group by Status, Assignee, Priority, Due date, Project, Board, or no grouping.
- Sort by Due date, Start date, Priority, Name, Created, or Last updated.
- Columns chooses which columns the list shows.
Saved views
Set up the filters you use often, then click Save current filters as a view. Pick it again any time from Views.
Edit tasks in the list
Click a cell to change it without opening the task: the task name, priority, start and due dates, estimate, and assignees. You need permission to edit that task.
Change many tasks at once
Tick the boxes next to several tasks. A bar appears where you can change their Status, Assign them, set the Due date or Priority, add Labels, or Delete them. Click Clear to deselect.
Statuses
Click Edit statuses to manage the status columns. Statuses in the Done or Closed group count as finished everywhere: My Work, reminders, workload and project health.
Templates
Use New task from template to start a task from a saved template.
Keyboard shortcuts
Open Keyboard shortcuts to see the keys for moving around the list.