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Leave Policy by Country

BusinessHRM can set up your leave types from the leave law of the country, state, province or emirate your people work in. It uses your existing leave types — there is no second leave system — and adds a few settings the law needs: tiered pay, caps, accrual by hours worked and more.

Not legal advice. Every figure comes from a public source with the date it applies from. Rules marked Verify have not been checked against the official source yet — confirm them with your adviser.

Before you start

  1. Switch on Country & compliance (Settings → Country & compliance) and choose your company's country and region. Work locations and employees can follow another region — see Country & compliance.
  2. You need Manage Leave Settings = All.

Apply a country leave policy

  1. Go to Settings → Leave Settings → Country leave policy.
  2. Pick the Country / region (for example Punjab, Pakistan, Dubai, United Arab Emirates, California).
  3. Rules valid on / apply from — today applies now. A future date is saved as Scheduled and applied automatically on that day.
  4. Only for employees working in this country / region — turn it on when you employ people in more than one place. Each place then gets its own leave types, and employees only see the types for where they work.
  5. Click Preview. Each row shows the days a year, pay, what happens to unused days, accrual, who can use it and whether it creates a new type or updates an existing one (a hand-made type with the same name is updated, never duplicated).
  6. Tick the types you want and click Apply selected. Employee balances are recalculated.

What the settings mean

Setting Example What it does
Tiered pay UAE sick leave: 15 days full pay, 30 half pay, 45 unpaid Each sick day is paid according to how many days were already taken this leave year. Payroll pays a half-pay day as half a day.
Carry-forward cap Pakistan annual leave: carry up to 28 days At the end of the leave year, at most this many unused days move to next year.
Accumulation cap Pakistan sick leave: up to 16 days The balance (this year + carried days) never goes above the cap.
Accrual by hours worked California sick leave: 1 hour per 30 hours worked The balance grows with the hours in attendance, up to the yearly allowance.
Service-based increase Saudi annual leave: 21 days, 30 after 5 years People with enough service get the higher allowance automatically.
Eligible after N months UAE annual leave after 6 months The type can be used that long after joining.
After probation UAE sick leave Not available while on probation.
Women / Men Maternity / paternity leave Only shown to that gender.
Never shown on payslips Australian family & domestic violence leave The leave type is never named on payslips or payroll lines.

When the law changes

Every rule has an effective from date. When a newer version of a rule takes effect (for example Punjab annual leave 14 → 18 days from 1 July 2026), leave types that follow the country policy are updated on that day automatically. The History table on the same tab shows every run: by hand, scheduled, API, or New law took effect.

Example

A company has staff in Lahore and Dubai. HR applies Punjab, Pakistan (annual, casual, sick) and Dubai, United Arab Emirates (annual, sick), both with Only for employees working in this country / region on. Ali Khan (Lahore) sees Annual Leave (18), Casual Leave (10) and Sick Leave (8, balance capped at 16). Sara Ahmed (Dubai) sees Annual Leave (30) and Sick Leave (90, tiered pay).

Report

Reports → Leave balance caps lists balances of capped leave types and what is over the cap.

API

GET /api/v1/compliance/leave-policy, POST /api/v1/compliance/leave-policy/apply, GET /api/v1/compliance/leave-policy/history — see the developer docs (Country & Compliance).